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The Medications page inside a member's Medical tab, showing a list of active medications with details and tracking options

The Medications section in a member's Medical tab, showing the full medication list and administration history.

The Pharmacy page, located under the Medical tab of each member’s profile, is where you manage and track all medications a member takes regularly or may need in specific situations. To access it:
1

Open the member's profile

2

Select the Medical tab

3

Choose Medications from the dropdown

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Adding a New Medication

To add a new medication for a member:
1

Select the medical tab in the member's profile and then Medications from the dropdown that appears

2

Find the "All Medications" section

3

Click the "+ Add" button at the top of the section

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Medication Information

When adding a medication, you can specify the following details:

Medication Name

Name of the prescribed medication.

RX Number

Prescription identification number.

Prescribing Doctor

Name of the doctor who prescribed the medication.

Dosage

Amount of medication to be administered.

Instructions

Notes about how the medication should be given, such as whether it should be taken with food, how to prepare a dose, or any special handling requirements.

Medication Type

Choose between:
  • Over the counter
  • Supplement

Status

Set as either:
  • Active
  • Inactive

Medication Route

Method of administration (e.g., oral, topical, injection).

Tracking Schedule

Set specific times and frequencies for medication administration.

Purpose

Document the reason for the medication.

Side Effects

List potential side effects to monitor.

Additional Comments

Any other relevant information about the medication.

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Medication Tracking

Once a medication is added:
  • It becomes available for tracking for that specific member
  • Appears on the member’s eMAR (Electronic Medication Administration Record) when an administration is tracked
  • Can be monitored and updated as needed

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Managing Multiple Medications

There is no limit to the number of medications you can add for each member. This allows you to:
  • Track all necessary medications in one place
  • Maintain an accurate record of both regular and as-needed medications
  • Ensure proper medication administration and tracking
You can always edit or remove a medication in the pharmacy page if needed.

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Medication Photo

You can upload a photo of the medication bottle or label when adding or editing a medication record. This photo will appear on the administration screen when staff record a dose in the MAR, helping them visually confirm they have the right medication before administering it. To add a photo:
1

Open the medication record in the Medications section

2

Find the photo upload area

3

Upload an image of the medication label or bottle

4

Save the record

Medication Photo

The photo upload area on a medication record, the uploaded image appears on the MAR administration screen for visual confirmation.

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Downloading a Medication List

A member’s complete medication list can be downloaded as a PDF. This is useful for sharing with healthcare providers, including in care plan documentation, or keeping on file. To download the medication list:
1

Open the member's profile

2

Select the Medical tab and choose Medications

3

Look for the download button at the top of the Medication list

4

The PDF will include all active medications and their details

Download Meds

The download button at the top of the Medications list exports a PDF of all active medications and their details.

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Removing a Medication

If a member is no longer taking a medication, you can remove it from their active list without permanently deleting the record. Removing a medication hides it from the active view while preserving all historical administration data. To remove a medication:
1

Open the member's Medications page

2

Find the medication

3

Select the option to remove it

If you need to permanently delete a medication record, contact support@kibu.com.

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PRN Medication Dates

For PRN (as-needed) medications, you can set a start date and an end date to indicate when the medication may be administered. Once the end date has passed, the medication will appear as expired. Expired PRN schedules remain visible in the interface so you can reference past records. They simply cannot receive new administration entries.